First governors meeting

Keep It Simple

Many schools are gearing up for their first governors meeting of the year. This is often a ‘house-keeping’ type meeting where people are elected to posts and policies and procedures are agreed. It is also a good time to reflect the work that we will have to do over the next 12 months.
In many ways the work that they will do will largely depend on the people who make up the Governing Body. It is a good idea to really understand ‘the tools we have in the box’! Firstly, they are all volunteers. That means they have other lives which at times will take precedence over school matters. They may not come from an educational background. This means they may not understand the jargon and thousands of acronyms education is known for. What they are not is stupid!! They have made a commitment to the school and it is important that their differences do not get in the way of some excellent support being given to the school.
 
 

Paperwork

One way to make sure that things go smoothly is for the information that is distributed to be appropriate. Both partners (the school and governors) have a role to play. The school, predominantly the head teacher, should provide information in simple terms that a lay person can understand. The head’s report should be clearly laid out, possibly following the format of the self evaluation that the school undertakes that Governors will need to be familiar with. Repeated use of the same headings and formats  do aid understanding.
The content should be such that it gives Governors the details they need to make judgments and provide an informed challenge. It is all well and good to know that the KS1 children went on a visit but far more important that Governors know and understand their progress.
Governors role with all this information is to READ it! There is nothing more frustrating for a head teacher who has spent hours preparing documents to know that they have not been read thoroughly.

Timing

It is essential that paperwork is sent out before the meeting.  If Governors are to support the school, they need to engage and understand the information; being given it at the meeting prevents this. Generally. the ‘official’ recommendation is seven days before the meeting. Although things happen to prevent that time scale, most Governors have access to email so even if it is sent the night before, it may give time to be looked at.
Sounds obvious but it is not a paper exercise. If the school has given you paper or information, it wants you to do something with it. If you do not understand you need to ask for clarification. Head teachers and senior leaders will sometimes forget that things they deal with every day and fully understand can be a foreign language to others. For any head teacher readers, perhaps each FGB meeting should have a time for clarification before discussing the item.

Changing role

The role of the Governing Body has changed beyond all recognition from being a group of people who would visit school, support events and often rubber stamp what they were told to a group of people accountable for the progress, safety and general well-being of the children. To be an effective governor you must engage with the information you are given, read it, ask questions and fully understand it.
 

Governors – Do you engage with the information?

Senior Leaders – Can the lay-person understand your paperwork?

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